A Message from Head Pastor, Rev. Derek Elphick:
Dear Members and Friends of Bryn Athyn Church,
During the last few months, the committee has been working with Metcalfe on several different details of the new building. Some of these include the kitchen plans and layout, Heilman Hall stage design and A/V systems, and behind-the-scenes mechanical systems. Outside consulting firms have been assisting with some of these processes. Some of the most important meetings focused on security inside and outside the new building. Topics discussed during these meetings included where doorways should be placed to make sure that certain sections of the school can be locked and isolated when activities are happening in Heilman Hall and what type of outside lighting should be installed to gently accent the new building while helping to deter “unwanted visitors” from hanging around at night.
One large site plan detail that was recently worked out was the layout of the new sports fields. This process proved to be difficult based on the fact the fields have to fit between rigid “fixtures” on all sides. These include ANC's lower field, parking lots, wetlands, and the new building itself. It took a lot of thinking but fortunately, a plan was worked out that we are all very happy with.
In late January, Metcalfe released the "50% Construction Documentation" drawings. These drawings, and the associated specification booklet, detail how the new building will actually get built when the time comes. Even though they are listed as only 50% complete, most details are in there. Of course, there is still a lot of refinement needed before being ready for construction. And let us tell you, there is a huge amount of information included in these drawings - 230 sheets of drawings and 1,498 pages of written specifications! We have all been reviewing them to the best of our ability and providing feedback to Amie Leighton who then forwards this to Metcalfe.
Amie continues to be a wonderful and essential part of our team. She makes sure we are paying attention to all of the important things and helps us understand all of the "inside jargon." She has been holding weekly meetings with the *Steering Committee to make sure we are keeping an eye on everything and staying on schedule.
Below is a list of scheduled events that everyone can expect in the near future. One important thing to note is that the permitting process has begun but we have not gotten any approvals yet. Because we have not gotten permit approvals yet, these dates are still subject to change. Rest assured; everyone is pushing hard to stay on schedule!
- April 1 - last day of shopping at BATS
- May 8 - Barn dismantling, completed end of May
- Early April – 100% of drawings are complete
- Late May – Permit approvals
- Late May - Partial parking lot and playground to be fenced off with reduced accessibility
- Late May - Whiting Turner Mobilization. This is when they will “move in” and start prepping the site for construction (5/31)
- Early June – Construction perimeter fence goes up (6/7)
- Mid June – Demo of the remainder of BATS foundation (6/21)
- Late June – Site grading begins (6/27)
- Early Aug – Begin laying out foundations
Hopefully, this update gives you a better understanding of what is happening with the building project and where we are in the process. If you want more information or would like to discuss any part of this process, please feel free to reach out and contact a member of the Building Committee or send an email to email@example.com.
We would also like to thank Eric Carswell for his work on this committee who recently stepped down after accepting the role of Interim President of Bryn Athyn College.
*Reuben Mergen - Committee Chair, Board member
*Amie Leighton - Owners RepChris Carter - Owners Rep (Construction)
*Rev. Derek Elphick - Pastor
*Kiri Rogers - BACS Principal
*Stewart Asplundh - Treasurer
*Reed Asplundh - Asplundh Foundation Representative
Darrell Allen - BACS parent, Board member
Aline Brown - BACS teacher
Brita Conroy - BACS teacher
*Phil Feerar - Community Member, Former BACS teacher
Kirsten Huff - BACS Vice-Principal
Emily Posey - BACS parent, Interior Designer
* Steering Committee Member
A letter from Brenna Synnestvedt, manager of the Bryn Athyn Thrift Shop:
During the society meeting on September 28, Stewart Asplundh and Reuben Mergen gave updates on the building project. Stewart thanked the Capital Campaign Committee for a successful campaign. He reported on the initial schematic design budget and the updated project cost. Initially, the project estimate was approximately $69M, the fundraising estimates were $67M in major donations and $2.5M in society fundraising. In May the building committee received new cost estimates for the design at that time. These estimates came in significantly over budget, so changes were made to bring the project cost to $84M. Fortunately we were able to raise additional funds to meet the new project cost, with total fundraising at $84.9M.
Reuben thanked the Building Committee for their time and commitment to the project and promised an announcement of the names of those on sub-committees such as, exterior finishes, outside spaces, mechanicals, kitchen, and New Church Iconography. A list of the committee members can be found here. He also walked us through new images of what we might expect our building to look like. Those images can be found here.
The design development phase of the project is nearly complete, and Metcalfe is starting on the construction documentation phase. The hope is to break ground in the summer of 2023 and move into the new building over the summer of 2025.
Questions and answers from the presentation can be found here.
Dear Members and Friends,
Below is an update on the building project as it currently stands, written by Reuben Mergen, chair of the Building Committee.
Back in May, Metcalfe (the architects) finished the second of the three phases of the Design Development. This process is where all of the internal and external functions of the building get figured out and the building design comes together to reflect a completely functional building. The completion of design development is also when another full cost estimate is normally done.
Metcalfe’s consultants and Whiting Turner (the construction manager) have provided their cost estimates. Unfortunately, the estimates came back significantly over budget. While this was very disappointing news, it was not a complete surprise. The primary reason for being over budget appears to be a combination of supply chain disruptions, inflation, and overall economic conditions. The committee immediately went into a process called Value Engineering (VE). This process involved working on curtailing costs through selective redesign and selecting alternate building materials. The committee decided, prior to beginning this process, not to compromise on the student experience and any changes made should focus on other aspects of the design.
To reduce the cost estimate, two significant changes were made to the design. The first is removing the auditorium. Since we currently do not have an auditorium, it seemed logical to do this as it makes up a big portion of the estimated cost. The design for Heilman Hall will be reconfigured to include a stage. The second change is switching from a geothermal system and opting for a traditional HVAC system, which costs much less than installing a geothermal system.
Other changes made include the removal of the basement and re-allocating the storage space to the main floor, opting for lower cost exterior building materials, relocating some mechanical equipment, overall site plan features, and alterations to interior finishes and lighting options.
Based on our current timeline, these developments have set us back about three months.
While Value Engineering is overall a good thing, it definitely has been a difficult challenge for the Building Committee and has made us all a little sad to see some of the features being altered/removed in order to stay within budget. In spite of the sadness, we are still excited about the building design! We are confident that the new school/Society Building will be a dramatic improvement over the current building.
Please feel free to reach out to me, or to any of the committee members listed below if you have any questions or comments.
Another building project update will be presented at the next Society meeting in September.
Reuben Mergen (Committee Chair)
Rev. Derek Elphick
Thank you to all who are supporting our fund-raising efforts for the “Building for Community” project. Because of the many donations and pledges we have received; we are happy to announce we have met our $2.5 million goal. We are grateful to all who are contributing, especially the 116 BACS students who raised $3,519.60 by saving coins in their little red school banks. We feel blessed to have so many people wanting to be a part of this exciting project where every gift truly makes a difference.
As the Building Committee moves towards the final design, they are working with the architects and construction manager on cost estimating to keep the project on budget.
The proposed new thrift shop location, near Buck Rd. and Byberry Rd., was approved by the Bryn Athyn Zoning Board in late May. The building and site plans are being finalized prior to applying for the necessary building permits. BATS customers, many of whom are not otherwise connected to the Bryn Athyn community, are learning about the project and are enthusiastic about the new barn. Pamphlets describing the project, along with donation jars, are at the checkouts to invite support.
We continue to welcome contributions for the “Building for Community” project. Any excess funds collected will be put into endowment for the school and upkeep of the building. We thank you, again, for thoughtfully considering your contribution to this project.
With much appreciation,
Derek Elphick, Head Pastor
To Members and Friends of Bryn Athyn Church,
Last night we received approval from the Bryn Athyn Borough Zoning Board to build a new Bryn Athyn Thrift Shop barn in a fenced in and gated two-acre section of Academy property near Buck and Byberry Roads (the entrance will be approximately 150 feet north of the Woodward Drive entrance to Pine Run Park). This is great news for Bryn Athyn Church because a beautiful new, rural location has been secured for BATS to continue serving the community. I would like to thank the Academy leadership for working so hard to make this dream become a reality. Plans can now proceed to finalize the design of the new barn, prepare the site and begin construction.
Derek Elphick, Head Pastor
Recent work on the building project has been focused on site planning. This is in preparation for submitting plans to the county and borough in order to acquire the necessary permits. We have also begun a dialogue with the borough council in order to keep them updated with our project along the way. Our focus is now beginning to shift to refining the interior design of the building. This phase will include additional meetings, which are happening this week, between the architects and various users. We have also been working on interior plans for the school’s auditorium. There is a subcommittee focused on this unique space who has been meeting with the architects and representatives from Theatre Projects Consultants.
The committee for BATS continues to work with their architects on plans for the new barn. Bryn Athyn Thrift Shop currently uses four outbuildings, two of which are tents, for sorting and storing donations. Pending Borough approval, our plan is to build a red, barn-like structure encompassing the retail store, a covered donation drop-off area, and space for sorting and storage. All areas will be temperature controlled and easily accessible for shoppers. The entrance will be off Buck Road, set slightly up from Woodward Drive towards Byberry Road. The overall look and feel of the building will blend in comfortably with the surrounding farmland. (The images shown are subject to change.)
Our committees are working hard on plans to bring the new school, church, and thrift shop building to life. We are pleased to announce that we have raised $1,897,018 of our $2.5M goal. This is tremendous progress and we still need your support. Donations of any amount make a difference and are truly appreciated.
We are continuing to make progress preparing for our future building project. Several subcommittees are beginning to take shape to work on specific aspects of the project. These include the society kitchen, auditorium and outdoor spaces, exterior finishes, mechanicals, and the New Church iconography. We are also excited to have added community member and engineer, Chris Carter, to our team as the owner’s representative for construction.
Updates have also been made to the building plan itself. It has been determined that the auditorium will be a guaranteed part of the building project which has led to further consideration of the layout of the Bryn Athyn Church wing. This has allowed for a reshuffling of spaces in that wing giving it an improved layout. Recent meetings between architects and teachers have also led to adjustments to the layout of the classroom wings including addressing bathrooms, storage areas, and classroom sizes. A map of the updated design can be found at brynathynchurch.org/building-for-the-community/.
If you have questions or comments about this project please feel free to reach out to the Building Committee at firstname.lastname@example.org.
Our “Building For the Community” committees have been hard at work and I am happy to report on their progress. I would like to express my appreciation to these committees for their ongoing planning and their useful collaboration with teachers and staff.
The Building Committee is currently in the design development phase and is working with our architects to finalize the building footprint. This task includes determining the ultimate layout and square footage of our new spaces. The next step involves designing specific areas. The Bryn Athyn Thrift Shop committee is in the design development phase, as well, finalizing the building footprint for the new barn. Once this phase is complete, plans will be presented to the Bryn Athyn Borough to obtain zoning and building permits.
The Capital Campaign Committee is pleased with the progress made so far in raising funds for this building project. The barometer reflects just how busy the end-of-year giving season has been. Although we are 70% to goal in fundraising, we still need additional donations and commitments totaling over $749,000 before construction begins this fall.
Your support, in any amount, will bring us closer to reaching our $2.5M funding goal and enable us to move forward. Click here to make a contribution or to set up a recurring gift.
Derek Elphick, Head Pastor
BATS Announcement 11/16/21
I’m pleased to announce a proposed new location for Bryn Athyn Thrift Shop, pending approval from the Bryn Athyn Borough Zoning Board. The proposed new location will be a fenced in and gated two-acre section of Academy property near Buck and Byberry Roads (across from Pine Run Park). Bryn Athyn Church and BATS leadership have been working with the Academy administration for several months to see if this location is a viable option. Various Academy committees and trustees have given their strong approval to move forward with this project.
Please see the aerial photograph below which identifies the proposed new location for BATS. We still have work to do to make this a reality and are hopeful that we will be able to obtain the necessary final approvals. As you may recall from our recent society meeting which approved the new building project, we have the necessary funds to build a new barn-like building for BATS on this property, again pending final approval from the Bryn Athyn Borough Zoning Board.
At this time, and on behalf of a grateful Bryn Athyn Church community, I’d like to thank the Academy leadership for their enthusiastic support of this project and for offering a beautiful new, rural location for the future home of BATS.
Derek Elphick, Head Pastor